Practical Information

Dates and Deadlines

Registration and abstract submission are open.

  • Early bird Registration fee apply to all registrations with proper payments received before 1st June 2024.
  • Deadline for abstract submission is 1st June 2024.
  • Late registration is possible until 1st August 2024, when registration will be closed.  On-site registration during the event will not be possible.

Important: The refund policy will be published later. If the maximal amount of on-site participants is reached, the Organisers have the right to close registration ahead of time.  The organisation will not be responsible for already made travel, accommodation or other costs when your registration is denied due to early closure.  We advice to wait until you receive confirmation your registration is completed after payment of the fees before you book flights and hotel rooms.

 Registration Fees

    Early Bird Late Registration
    ECS Member £520 £620
    ECS Member (early career researcher or student)*
    £330 £380
    ECS Emeriti Member £330 £380
    ECS Honorary Member £0 £0
    Non ECS Member £620 £720
    Non ECS Member (early career researcher or student)* £380 £430
    Accompanying Guest
    £330 £380
    Online only £150 £150


    Early Bird Late Registration
    ECS Member (early career researcher or student)* £50 £75
    Non ECS Member (early career researcher or student)* £70 £85
    Online only £20 £20

    The Early Bird registration fee applies until 1st June 2024. Attendees registering after 1st June 2024 will have to pay the late registration fee. Registration closes on 1st August 2024. The registration covers attendance for all scientific sessions plus refreshments and lunch during the conference and the evening meals.

    Interested scientists are always welcome to join the ECS to get the discounted rate for ECS members. This can be done by filling in the membership form available at https:.// before registering for the meeting.  

    *Are considered early career researchers those up to 6 years after obtaining their Ph.D. degree (discounting any career breaks) and students and those working towards a Master or Ph.D. degree and holder of a valid student card delivered by an academic institution.

    Travel fellowships

    Two types of travel fellowships are available: ten travel fellowships for early career researchers or jECS members (€300) and three emerging country fellowships for all researchers from an emerging country independent of the stage of their career (€600).  

    We would like to promote sustainable travel where possible. Thus if the venue site is within less than 6 hours travel by train, the fellowship will be provided on the condition of traveling by train. If you’re further away, you will be considered for a travel fellowship independent of the mode of transport. We will ask that the information is sent about 10-12 weeks before the start of the conference.


    Posters will be on display during the whole duration of the meeting with ample time for discussion. 

    Although most presentations will be by poster, some of the submitted abstracts (see program for slots) will be selected for oral presentations. Participants wanting to be taken into consideration for oral presentations have to indicate this at submission of their abstract.

    Posters should be prepared in portrait format (maximum A0 format). Posters will have to be set-up the first day of the meeting before the opening session (i.e. directly after registration) and will remain on display until the end of the last poster session on Wednesday. Fixation material for the posters will be available.

     Poster awards

    Two poster awards will be awarded by the ECS: The Annette Dräger Award (€250) and the Roland Pochet Award (€250). 

    These will be chosen from the posters presented at the meeting.

     Oral Communications

    Invited talks will last 20 min + 5 min discussion time, short talks selected from the posters will last 10 minutes + 2 minutes for the discussion. Each session will have 13 minutes allocated for an overall discussion of the contents of the session and the recent developments in the field. 

    Selection of the abstracts for oral communication will be announced at least one month before the start of the meeting.

    A general computer (PC-type) will be available, and we request that lectures and communications are uploaded as soon as possible in advance to a network drive.  Instructions will be provided to speakers well in advance of the meeting.  If you however need special software and/or if you work on a Mac, you should take care of bringing not only your own computer but also the necessary connectors, adapters and/or transformers.

     Contact Us

    [email protected]

    Arrival to Cambridge

    We strives to organise the meeting with a low impact on the environment.  We therefore ask that attendees try to come to the venue using the most ecological friendly way possible. 

    • By train:

    Cambridge is well connected to London King’s Cross station with a journey time of around 1 hour 15 minutes. International trains will arrive in London St Pancreas, next to King’s Cross station. 

    • By plane:

    London has various airports, with London Stansted being the closest to Cambridge (about 30 miles). The airport has a train station located below the terminal and is connected to Cambridge by train (travel time of about 50 min) or bus.

    Alternatively, participants can arrive at London Heathrow, London Gatwick or London City. 

    • By car:

    Cambridge is easily accessible by car. It is located near the M11, A11 and A14. Parking in Cambridge can be difficult and Homerton College does not provide on-site parking [CHECK]. 

    Getting around in Cambridge

    Homerton College lies south of the city centre. The city centre can be reached in around 10 minutes on a rental bike, 20 minutes by bus or a pleasant 30 minutes walk. Further information will be provided closer to the time. 


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